PowerPoint presentations require special software to view. Portable Document Format, on the other hand, can be viewed on almost every device – you only need a PDF viewer. To make PPT documents readable on a wide range of devices, most people prefer to convert the presentations into PDFs. In this article, we will show you how to convert PPT to PDF.
Top 7 Tools to Convert PPT to PDF
1. PDFelement Pro
This is a computer program capable of converting all types of PPTs into high-quality PDF files. The software will retain all the original images, text, hyperlinks, layout, formatting, etc. The tool is available for both Windows and macOS users.
While it is possible to download the free trial version, the software is not 100% free. The free version features limitations which will eventually force to upgrade to the paid version.
PDFelement is not complicated to use. To change your PPT document into PDF, you will simply need to follow the simple instructions outlined below:
Step 1: After installing PDFelement on your computer, launch it. On the Home screen, hit the Create PDF button and then choose the PPT document you would like to convert. Alternatively, you can drag and drop the PPT document into PDFelement.
Step 2: After the upload is complete, you can follow the simple onscreen instructions to complete the conversion process.
Printing the Document into PDF
This method will involve printing the PowerPoint into PDF using a virtual printer. In this case, the virtual printer we will be using is known as novaPDF. If you have already installed novaPDF on your computer, you can follow the steps below to convert PPT to PDF:
Step 1: On your computer, open Microsoft PowerPoint.
Step 2: Go to File and then select Open. Alternatively, you can simply hit Ctrl + O. Access your file explorer and locate the PPT file you would like to convert to PDF. After locating the file, select it and then hit the Open button.
Step 3: After opening the document, select File > Print. Alternatively, you can hit Ctrl + P.
Step 4: In the Printer section, select novaPDF.
Step 5: Before printing the PPT file into PDF, you can adjust the properties. To adjust the properties, simply tap the Printer Properties button.
Step 6: After adjusting the properties, go ahead and hit the OK button. Next, select the location where you would like to save the PDF file. Once novaPDF finishes creating the PDF document, it will be opened automatically in your default PDF viewer.
Using the novaPDF Add-In to Convert PPT to PDF
Using the printing method may be quite complicated for some people. Using the Add-in may be easier. During the novaPDF installation, the application allows you to install an add-in for Microsoft Office. The option is generally checked by default. Once the installation is complete, a tab called novaPDF is added to your Microsoft Office tools.
To use the Add-in to convert PPT to PDF, you will need to follow the steps outlined below:
Step 1: Open Microsoft PowerPoint. Hit File > Open and then select the document you wish to convert to PDF.
Step 2: On the top-right corner, locate novaPDF and tap on it.
Step 3: Next, locate the Save as PDF option and select it.
Step 4: Select the location where you would like to store your PDF document to complete the conversion process.
3. PDF Creator Plus
This tool offers a wide range of PDF features. When working with PowerPoint documents, the tool will allow you to merge the PowerPoint presentations and other files into a single PDF file. The tool will allow you to delete unwanted pages, add, organize, and even preview the document before you convert it into PDF.
The free trial version should help you convert your PPT into PDF. If, however, you would like the advanced features offered by the tool, you will have to pay for the professional version. The steps below should show you how to convert PPT to PDF using PDF Creator Plus:
Step 1: Download the free trial version and install it on your computer. The free trial version will act as a virtual printer on your computer, making it possible for you to create PDF files from all printable file formats.
Step 2: Open the file you would like to change into PDF. Once the PPT file opens in PowerPoint, select File > Print from the program’s menu.
Step 3: From the list of printers, select PDF Creator Plus 7.0. Next, click the Print button. Finally, hit the OK button.
Step 4: PDF Creator will display the pages to be printed into PDF. You can go ahead and add more pages to the PDF file. To add more files or pages, you simply need to continue printing other files.
Step 5: After adding all the files you would like to have on the PDF document, go ahead and hit the Create PDF button.
Step 6: On the Create File Dialog window, you will need to do the following:
- Type the name of the PDF file and select where you would like to save it.
- In the Save as type, choose PDF file (*.pdf). Check to make sure that Create Multipaged File, Include Outline, Embed Fonts, and Include Hyperlinks options are checked.
- Click the Save button to complete the conversion process.
4. Using Nitro Pro
If you are using Microsoft PowerPoint 2010 and later on your computer, Nitro PDF should appear as a tab on the program once you open it. This allows you to convert PPT to PDF pretty quickly. You can also change the conversion settings to make the file more ideal for you and the readers. Below, we have the steps you will need to follow to convert your PPT to PDF using Nitro Pro:
Step 1: Open the document you wish to convert in Microsoft PowerPoint.
Step 2: Locate the Nitro Pro tab and tap on it. Select your Preferred settings.
Step 3: Finally, tap the Create PDF button. If you would like to email the document after creating it, hit the Create PDF and email button.
5. Use Microsoft PowerPoint App on Your iOS Device to Convert PPT to PDF
On top of allowing you to create PowerPoints using your Apple device, the tool can help you convert the document into PDF. The tool makes working with PowerPoints across devices much easier. The PowerPoints you are working on can be uploaded to OneDrive, allowing you to access them on multiple devices.
To convert PPT to PDF on your iPad using the Microsoft PowerPoint application, you will need to follow the steps outlined below:
Step 1: Open the application on your iPad.
Step 2: Open the PowerPoint Presentation.
Step 3: Select File > Export > PDF.
Step 4: Choose where you would like to store your file to complete the process.
6. Using Adobe Acrobat
Adobe Acrobat is one of the best tools you can use to convert PPT to PDF. After all, the tool belongs to the company that created the Portable Document Format in the first place.
There are 2 methods you can use – you can convert the file in Adobe Acrobat and you can convert the document in the PowerPoint presentation application. Below, we will explore both methods.
Use the Create PDF Tool in Adobe Acrobat DC
Step 1: After installing Adobe Acrobat DC on your computer, launch it.
Step 2: Select Tools and then hit the Create PDF option.
Step 3: Select the PPT file you would like to change to PDF. Acrobat should display the file preview.
Step 4: To create the PDF file, hit the Create button. Adobe Acrobat will create the PDF file and save it in the same location as your other documents. Adobe will automatically open the created PDF document.
Using the Adobe Acrobat Task Ribbon in Office
The first thing you will need to note is that this method is only applicable to Windows. Below, we have the steps you will need to follow:
Step 1: Open the PowerPoint document in the Microsoft PowerPoint.
Step 2: On the top right, select the Acrobat tab.
Step 3: Next, select Create PDF.
Step 4: You can then go ahead and select the location where you would like to save the document.
7. Convert PPT to PDF Using Online Tools
All the tools listed above do require their users to pay to access their full features. While you can use Adobe Acrobat for free for the first 7 days, you will have to pay a lot of money to keep using it after the free trial version expires. If you are on a budget or you do not work with PDFs regularly to make paying for a computer software a good idea, working with the free online tools is a better option.
The only thing you need to know about the online tools is that they may not respect your privacy. This means that the owners may check the documents you upload. If your goal is to convert documents featuring confidential information, it is advisable that you stick to computer programs residing on your hard drive.
Below, we have some of the best PPT to PDF converters you can find on the internet. We will outline the steps you will need to follow to use them.
Step 1: Visit https://smallpdf.com/ppt-to-pdf using your computer browser.
Step 2: Drag and drop the PPT document in the work area. You can also upload the PPT document from Google Drive and Dropbox.
Step 3: SmallPDF.com will initiate the conversion automatically. After the conversion, you can modify the resulting PDF file.
Step 4: Once you are done, click the Download button to get your PDF file.
Step 1: Visit https://www.freepdfconvert.com/ppt-to-pdf and upload the file you would like to convert. You can upload the file from cloud storage services.
Step 2: The online tool will initiate the conversion automatically.
Step 3: After the conversion, you can download your PDF file.
Step 1: Visit https://www.ppttopdfonline.com
Step 2: Check to make sure that PPT to PDF is selected on the left-hand column under PPT to PDF converter.
Step 3: Click the “Select your file” button. This will allow you to upload the file you would like to convert.
Step 4: Enter the email address you would like the converted document to be sent to.
Note: This online tool does not allow you to download the converted document directly. You will have to download via your email.
Step 5: Hit the Convert Now button.
Step 1: Visit https://www.sodapdf.com/ppt-to-pdf/
Step 2: Drag and drop the files you would like to convert in the work area. You can always choose your files from Google Drive and Dropbox.
Step 3: Conversion is initiated automatically. You can download the documents by hitting the Download Now button.
PPT to PDF conversion is made much easier by the numerous conversion tools available today. This article has the top tools you can use. While we have listed some of the online tools you can use, we do not recommend the online tools for private and confidential documents. If privacy is a concern, please use the desktop programs.