How to Convert PowerPoint Slides to PDF Documents?

convert ppt to pdf

PowerPoint presentations require special software to view. Portable Document Format, on the other hand, can be viewed on almost every device – you only need a PDF viewer. To make PPT documents readable on a wide range of devices, most people prefer to convert the presentations into PDFs. In this article, we will show you how to convert PPT to PDF.

4 Ways to Convert PPT to PDF

1.     Save PowerPoint Presentations as PDF Documents

The first way is simple. You don’t need any tools to get PPT to PDF files. Here is how to export PowerPoint to PDF:

Step 1: Open the PowerPoint presentation that you want to save as a PDF. Select File > Export > Create PDF/XPS Document.

Step 2: On the window that pops up, rename the file, and choose the options from “Optimiza for”.

Notice: For the two options, “Standard” means the file will remain high quality when it is exported this way, while “Minimum” means it will be transformed into a low-quality document. Other than publishing it, it’s more suitable for being sent as an email attachment.

Step 3: Click Options on the pop-up window to set up more options like “Range”, “Publish Options”, “Include Non-printing Information” and “PDF Options” before you finally click Publish.

select pdf options

2.     Use PPT to PDF Desktop Converter

PDFelement is a computer program capable of converting all types of PPTs into high-quality PDF files. The software will retain all the original images, text, hyperlinks, layout, formatting, etc. The tool is available for both Windows and macOS users.

While it is possible to download the free trial version, the software is not 100% free. The free version features limitations that will eventually force to upgrade to the paid version.

PDFelement is not complicated to use. To change your PPT document into PDF, you will simply need to follow the simple instructions outlined below:

Step 1: After installing PDFelement on your computer, launch it. On the Home screen, hit the Create PDF button and then choose the PPT document you would like to convert. Alternatively, you can drag and drop the PPT document into PDFelement.

pdfelement home screen

Step 2: After the upload is complete, you can follow the simple onscreen instructions to complete the conversion process.

3.     Convert PPT to PDF on PowerPoint App for iOS

On top of allowing you to create PowerPoints using your Apple device, the tool can help you convert the document into PDF. The tool makes working with PowerPoints across devices much easier. The PowerPoints you are working on can be uploaded to OneDrive, allowing you to access them on multiple devices.

powerpoint for ios

To convert PPT to PDF on your iPad using the Microsoft PowerPoint application, you will need to follow the steps outlined below:

Step 1: Open the application on your iPad.

Step 2: Open the PowerPoint Presentation.

Step 3: Select File > Export > PDF.

Step 4: Choose where you would like to store your file to complete the process.

4.     Convert PowerPoint Slides to PDF Online

All the tools listed above do require their users to pay to access their full features. While you can use Adobe Acrobat for free for the first 7 days, you will have to pay a lot of money to keep using it after the free trial version expires. If you are on a budget or you do not work with PDFs regularly to make paying for a computer software a good idea, working with the free online tools is a better option.

The only thing you need to know about the online tools is that they may not respect your privacy. This means that the owners may check the documents you upload. If your goal is to convert documents featuring confidential information, it is advisable that you stick to computer programs residing on your hard drive.

Below, we have some of the best PPT to PDF converters you can find on the internet. We will outline the steps you will need to follow to use them.

SmallPDF.com

Step 1: Visit https://smallpdf.com/ppt-to-pdf using your computer browser.

smallpdf.com website

Step 2: Drag and drop the PPT document in the work area. You can also upload the PPT document from Google Drive and Dropbox.

Step 3: SmallPDF.com will initiate the conversion automatically. After the conversion, you can modify the resulting PDF file.

Step 4: Once you are done, click the Download button to get your PDF file.

PPTtoPDFonline.com

Step 1: Visit https://www.ppttopdfonline.com

convert ppt to pdf online

Step 2: Check to make sure that PPT to PDF is selected on the left-hand column under PPT to PDF converter.

Step 3: Click the “Select your file” button. This will allow you to upload the file you would like to convert.

Step 4: Enter the email address you would like the converted document to be sent to.

Note: This online tool does not allow you to download the converted document directly. You will have to download via your email.

Summary

PPT to PDF conversion, or PDF to PPT conversion, is made much easier by the numerous conversion tools available today. This article has the top tools you can use. While we have listed some of the online tools you can use, we do not recommend the online tools for private and confidential documents. If privacy is a concern, please use the desktop programs.

Author: Treyton Collins

A tech editor for Starzsoft.com offering professional how-to articles for Windows, Android and Apple users.