How to Add Pages to a PDF/Merge Two PDF Files?

“If I have a PDF document and there are extra pages that I want to put in the same file, is there a way to add pages to a PDF?”

PDF is the best format to create documents as. The format is viewable on pretty much any device and making documents presentable is made easier too. If you have a PDF document and decide that more information need to be inserted, or there’s content missing, knowing how to add pages to a PDF is worth knowing.

How to Add Pages to a PDF? 4 Ways

Adding pages to PDF files isn’t something that only one program can do. There are plenty of methods that do this and below are the four best we dug up.

#1. Add Pages to PDF in  Acrobat Reader

Acrobat Reader is great for handling a lot of PDF tasks as well as adding pages to a PDF. You can create and design PDFs from scratch, draft contracts with digital signatures, and it can be used on smartphones to continue working on the go.

Step 1. Launch Acrobat Pro DC and open up the PDF file.

Step 2. Go to “Tools” and click on the “Organize Pages” tool.

acrobat orgnize pages tool

Step 3. Using this toolbar, click “Insert Pages” and select the insert option that is most relevant to what you need.

For the remainder of this guide, we’ll be following the “Insert Pages from File” option. This is ideal if the pages you want to add are part of another PDF.

Step 4. With the window that appears, locate and select the other PDF file.

Step 5. After you choose another file, click “Locations” and select “Before” or “After” depending on where you want to add the pages.

insert pages to pdf acrobat

Step 6. Choose the existing page where the new pages are going to be added.

Step 7. After choosing the insert place, click “OK”. You can then use “File > Save As” to save a new PDF with the extra pages.

Setting aside that a free trial is available, which lasts a short period of 7-days, the big catch is that Acrobat Pro DC is expensive to use. The regular plan is $15/month but you have to pay for the entire year (some quick mental math proves this is too expensive for most people).

#2. Adding Pages to a PDF on a Mac

Using a Mac computer? You’re in luck. Mac OS X has a lot of default programs and one of those is Preview. For this solution, all you need is the file you want to add pages to a PDF, and another PDF with the pages you want to add.

Step 1. Open both of the PDFs in separate windows of the Preview app.

Step 2. For each of the PDFs, switch the layout to “View > Thumbnails”. This shows all of the PDF pages in an easily navigable way.

mac thumbnails

Step 3. In the PDF with pages you want to copy, hold down the Command key while scrolling through the pages and clicking any pages for copying.

Step 4. After selecting pages, click and drag them onto the other Preview window and drop the pages in a suitable place in the other PDF.

Step 5. Simply clicking and dragging individual pages in the PDF will reorganise them.

Step 6. When the pages are all in their correct places, go to “File > Export as PDF”, and save it.

mac export as pdf

Doing this creates a new PDF that has all of the pages organised exactly as you want them to be.

#3. Add Pages to PDF in Microsoft Word

If you have Microsoft Word installed on your computer then you can learn how to add pages to a PDF with that.

Step 1. Open Microsoft Word and go to “File > Open” and select the PDF file.

Step 2. Click at the top of the page which comes after where you want to insert a new page.

Step 3. Go to the “Insert” tab from the toolbar the top, click “Pages”, and select “Blank Page”.

insert page to word

Step 4. An empty page will be added and you can add the new text, images, and other content that you want.

Step 5. Repeat the above steps to add more pages as needed.

Step 6. When the file has all of the new pages added to it, go to “File > Save As”.

Step 7. Enter a name for the PDF and for File Format, choose “PDF”. Click “Save” to finish this process.

word save as pdf

As Word is a common program for users to have, this is a solution that most people should be able to take advantage of.

#4. Using an Online Tool

Online tools are never the best option but are sometimes the only option available. Online tools are usually free but there may be lots of limitations. Such as limiting you to 200 pages per document and 50Mb of file size.

However, an online tool may cause privacy leak although they cliam that “We’ll delete your file after 1 hours”.

How to Add Two PDF Files Together – PDF WIZ

Last of all, the all-in-one PDF toolkit known as PDF WIZ makes various things possible and this, of course, includes adding pages and merging PDF files.

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Alongside this list of impressive features, all of which can come in handy to anyone who constantly produces PDFs, the software is effortless to use. Follow the steps below to use PDF WIZ to add more pages:

Step 1. Launch PDF WIZ and on the main menu choose “Merge PDF”.

how to merge pdf step 1

Step 2. Drag and drop the PDF that you want to add pages to and another PDF that you want to take the pages from.

  • 1. Rearrange the order that you want the PDFs to be merged in by clicking “Up” or “Down” in the Sort column.
  • 2. Next to “Saved in:”, click the Choose button and select a folder to save the merged PDF.

how to merge pdf step 2

Step 3. Lastly click on “MERGE NOW” and PDF WIZ will combine the two files.

Every one of PDF WIZ’s features are free to use and after installing it the first time, you’ll always have quick access to a number of great PDF abilities.


All in all, the vast number of ways to add pages to a PDF means that it isn’t a stressful task like it once was. In fact, everything about editing PDF files- converting the format, adding or removing pages, merging PDFs together- is completely stress-free when you have PDF WIZ to help out. This program can’t be recommended enough!

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Your All-in-one PDF Management Tool

Author: Barack James

Barack James is highly concentrated and accomplished on the topics of technology!