If you regularly work with Portable Document Format (PDF) and Word files, you may want to insert PDF into Word. If this is something you have not done before, it may appear quite complicated. In reality, inserting a PDF file into Word is not complicated. In this article, you will learn how to insert PDF into Word.
Insert PDF into Word Using the Following 5 Methods
1. Convert the PDF into an Image and Then Insert the Image into Word
One of the most ideal ways of inserting PDF into Word is by converting the PDF into an Image, say JPEG or PNG file, and then inserting the image into your Word file. While this method may have more steps, it is not complicated. In fact, if you already have Word installed on your computer, you won’t need to download and install a third-party application on your computer.
To learn how to insert PDF into Word by first converting the PDF into an image, follow the steps we have outlined below:
Step 1: Find a PDF Converter You Can Use Online
If you simply type “free PDF to image converter” on the Google search bar and hit the Enter button, the search engine should bring up numerous online tools you can use to convert your PDF into an image. You can go through these converters and select the ones that appeal to you.
Most of the programs will be free. You will need to locate an online program that offers to convert your PDF file into your preferred image format.
Some of the programs may support multiple page format conversion. However, you need to keep in mind that some of the tools may have limitations in terms of the number of pages you can upload. Also, some may you file size as a limiting method.
Below, we have examples of online tools you can use:
While the above tools may feature different looks and designs, they will all use the same core steps. Once you load the tool on a computer web browser, you will simply need to upload the PDF file you would like to convert to the tool. After the upload, most of the tools will initiate the conversion immediately. After the conversion is complete, your images should be available for download.
Step 2: Download the Images to Your Computer
You cannot insert the images to your Word document while they are still on the webserver. For this reason, you will have to download them to your computer. Most online programs will either allow you to download the images individually while others will allow you to download the images in a ZIP file. If you download the ZIP file, you will have to extract it first so that you can access the images.
Step 3: Insert the Images into Your Word Document
This last step should be relatively easy for you. The process is straightforward. All you will need to do is launch the Word document in which you would like to insert the images. Next, select the location where you want the PDF document to appear.
On the menu available at the top of the page, hit the Insert tab and then choose the Pictures icon. Locate the image you would like to insert to the Word document and select it. This should insert the image to your document. You can then go ahead and edit the image to fit with the flow of the text.
2. Insert PDF into Word as an Object
It is possible to insert different types of objects to Microsoft Word documents. These will include Excel charts, PDF files, and even PowerPoint Presentations. One key thing you need to note is that much of the original formatting present in the PDF file may be lost once you insert it into Word as an object.
The steps you will need to follow to insert PDF into Word as an Object are very simple – simpler than the steps we have already described above. If you will not mind the changes in formatting, follow the steps below to insert PDF into Word as an Object:
Step 1: Launch the Word document in which you would like to insert the PDF document. On the Word menu, select Insert and then choose Object.
Step 2: Next, select the Create from File tab. Locate the PDF you would like to insert into the PDF via the Browse button.
Step 3: Insert the PDF object (in this case, the PDF file) into your Word document.
3. Insert the PDF Text into Your Word Document
If you are looking for a low-tech solution to help you grab the PDF text and insert it in your Word document, the steps we have in this section should come in handy. In this section, all you will need to do is copy and paste the text present on the PDF document. It is worth noting that this method will work if the PDF file features text only.
Compared to the method described above, this method has its own benefits. The main benefit is that you will get a chance to edit the text and ensure that it matches the text you had on the Word document originally. Below, we have the steps you will need to follow to implement this solution:
Step 1: First, you will need to open an existing Word file or a new document. This should be the document you want to insert the PDF file into.
Step 2: Double click the PDF file to open it. Once the PDF opens, highlight the text you would like to use on your Word document, right-click on it, and then choose copy.
Note: The copy option works ideally if the PDF document does not feature a lot of formatting. If the document does have a lot of formatting, the copy option may not have the ability to grab all the text.
Step 3: With the text in the clipboard, go to your Word document. Right-click on the document and choose the Paste option. The text should be pasted on the document. Now, you can go ahead and format the pasted text to look the same as your original text.
4. Use Adobe Acrobat
If you would like to forego the steps we have outlined above, you can use Adobe Acrobat. If you work with PDFs regularly, chances are, you have already installed Adobe Acrobat on your computer.
Unlike the methods we have described above, Adobe Acrobat will require you to pay. The program is generally expensive. However, you can use the free trial version – this trial version lasts for 7 days.
To use Adobe Acrobat, you will just need to follow the steps we have outlined below:
Step 1: Open the PDF file in Adobe Acrobat.
Step 2: Export the PDF file to your preferred format – use a format that you can use with Word, say the image format. Also, you can easily export the PDF document as Word document, you can then go ahead and combine the new Word document with the original document to which you wanted to insert the PDF.
Note: In some instances, using a program installed on your computer may be a much better idea compared to using online programs to convert your PDF files. The majority of the programs operating online do not respect their user’s privacy. While some will claim that they respect your privacy, most will still check your document – after all, the moment you upload your files to a third-party server, you lose control over who can see and who can’t see your file.
If your PDF file features confidential information, use a local computer program such as Adobe Acrobat.
5. Convert PDF to Word Readable Document Using the Word Software
This is another easy solution you can use. All you will have to do is open the PDF document in Word. Below, we have the simple steps you will need to follow:
Step 1: Launch the Word software.
Step 2: On the menu available at the top, select File and then choose Open. Scroll to locate the PDF file you would like to insert into Word.
Step 3: Once you locate the document, select open. The Word software will take a couple of minutes to convert the PDF file into a Word readable format.
- This solution will work on Word 2013 and later. If you are using, say Word 2007 or Word 2010, you may want to use the other solutions described above.
- After the conversion is complete, double-check the file. If the file features text only, your document may still look great. However, if the document does have charts and a lot of graphics, it could be messy. If the document is messy, you should format it.
6. Link to an External PDF
If none of the solutions outlined above have worked for you, linking to the PDF file may be a good idea. If the PDF document is already online, all you will have to do is insert its link in the document. If the document is not online, consider uploading it to a free file-sharing site – a good example here would be Google Drive. After uploading the file to Google Drive, be sure to create a link that you can use to hyperlink to the document in your Word document.
This method has one major drawback. The individual reading the Word document will need an internet connection to access the PDF document online.
If you would like to use information present on a PDF file in your Word file, the solutions outlined in this article should help you. Converting the PDF document into an image and then inserting the image in your Word document may offer you the best results. If you insert PDF into Word as an object, the PDF file formatting may be messy.